Course Content and Guidance
Intensive Executive VA
An Executive Virtual Assistant is the trusted right hand of busy business owners. They help manage inboxes, calendars, communication, meetings, files, priorities, and daily workflows—so clients can focus on growing their business.
Learn the practical Executive Assistant skills needed to support international clients, business owners, coaches, agencies, and CEOs.
Course Description
Looking for an Executive VA training in the Philippines?
This Executive VA Training is designed for aspiring Virtual Assistants and admin support freelancers who want to learn the practical skills needed to support busy entrepreneurs, coaches, CEOs, agencies, startups, and international clients.
An Executive Virtual Assistant, also known as an Executive Assistant VA, does more than complete assigned tasks. They help clients stay organized, protect their time, coordinate important details, communicate professionally, and keep day-to-day operations moving smoothly.
Led by Coach Zyk, this online Executive Assistant course uses realistic workflows, practical examples, and sample work to help trainees understand what Executive VA support looks like in an actual client setting.
The goal is not to master everything in two days. The goal is to understand the role, practice the skills, and start preparing to apply for Executive VA opportunities.
Training Format
Intensive 2-Day Live Virtual Training
Training Type:Live Virtual Training
Training Duration: Two Days
Replay Access: Available for enrolled trainees
Day 1: Executive VA Foundations
- VA Industry + Executive VA Reality
- Core Executive VA Skills
- Google Workspace Foundation
- Inbox and Calendar Management
- File and Document Organization
- Confidentiality and Professionalism
- Communication + Client Management
Day 2: Executive VA Application
- Tasks and Project Management
- Executive-Level Support Tasks
- Travel, Meeting, Event, and Expense Coordination
- Systems, SOPs, and Workflow
- Positioning, Portfolio, and Client-Finding Basics
- Final Executive VA Challenge and Briefing
Pre-requisite but not required:
- Basic knowledge of using a computer or laptop
- Stable internet connection
- A working Gmail account
- Basic knowledge of Google Workspace is a plus
- Laptop or desktop computer recommended
- Headset or earphones recommended
- Willingness to practice after the training
- No formal VA experience is required. This training is beginner-friendly, but it is especially helpful for people with basic admin task knowledge who want to upskill into Executive VA support.
What you’ll learn:
Executive VA Skills You Will Learn
VA Industry + Executive VA Reality
- Understand the difference between a Virtual Assistant and an Executive Virtual Assistant
- Learn the types of clients Executive VAs can support, including coaches, CEOs, agencies, and startups
- Understand what clients actually expect: response time, accuracy, proactiveness, organization, and reliability
Core Executive VA Skills
- Inbox management and email prioritization
- VIP, urgent, and low-priority email systems
- Calendar management and calendar-blocking strategies
- Google Calendar and Calendly basics
- Google Drive folder systems and document organization
- Confidentiality, NDAs, passwords, and handling sensitive client information professionally
Communication + Client Management
- Professional communication through chat, email, and meetings
- Using Slack and WhatsApp for client and team communication
- Writing clear, concise, and action-oriented Executive VA messages
- Meeting note-taking using Otter AI, Fireflies AI, and Google Docs
- Following up professionally without being intrusive
- Managing client expectations and handling difficult situations professionally
Tasks + Project Management
- Understanding task versus project thinking
- Managing multiple responsibilities and deadlines
- Workflow tracking and status updates
- Introduction to Asana, Trello, and Notion for productivity and organization
Executive Tasks
- Travel management and itinerary preparation
- Meeting coordination and calendar invitations
- Event and webinar planning support
- Expense tracking and receipt organization
Systems + Workflow
- How Executive VAs create simple systems for recurring work
- CEO workflow support
- Creating Standard Operating Procedures or SOPs
- Using Loom to document and explain processes
- Basic automation concepts for recurring tasks
Getting Clients + Positioning
- How to position yourself as an aspiring Executive VA
- CV versus portfolio: understanding the difference
- Portfolio creation using realistic sample work
- Where to find Executive VA clients
- Intro video strategy
- Beginner pricing basics, starting from $5 per hour depending on skills, experience, and responsibilities
Who Can Join This Executive VA Training?
This Executive Assistant training is ideal for:- Aspiring Virtual Assistants who want to begin a work-from-home career
- Beginners with basic computer and Google Workspace knowledge
- Freelancers with basic administrative task experience
- General Virtual Assistants who want to upskill into Executive VA support
- Individuals who want to support international clients, coaches, CEOs, agencies, and startups
- Anyone who wants to strengthen their communication, organization, workflow, and admin support skills
This course is specially design for:
- Aspiring Virtual Assistants who want to begin a work-from-home career
- PeopleBeginners with basic computer and Google Workspace knowledge
- Freelancers with basic administrative task experience
- General Virtual Assistants who want to upskill into Executive VA support
- Individuals who want to support international clients, coaches, CEOs, agencies, and startups
- Anyone who wants to strengthen their communication, organization, workflow, and admin support skills
Job Description:
- Review and organize an executive’s inbox
- Identify priority emails and draft professional replies
- Manage calendars, appointments, reminders, and meeting invitations
- Coordinate meetings across different time zones
- Prepare meeting agendas, notes, and action items
- Organize digital files, folders, records, and documentation
- Arrange travel itineraries, accommodations, and logistics
- Assist with webinar, workshop, and event coordination
- Track expenses and organize receipts
- Manage to-do lists, follow-ups, and deadlines
- Handle confidential information with discretion and professionalism
- Create checklists, workflows, systems, and SOPs
- Support business owners with daily administrative and operational priorities
Freebies:
- Intensive 2-day live virtual Executive VA training
- Training replay access for enrolled trainees
- Certificate of Participation / Training
- Practical Executive VA sample works and templates
- Executive VA workflow examples
- Guidance for CV and portfolio improvement
- Facebook Community access for support, learning, and trainee connection
- Training-related assistance based on the support schedule
- Access to ProVA member resources, tools, and available learning materials
- Updated resources and training materials when available
Meet Your Executive VA Mentor, Coach Zyk
Coach Zyk is a Virtual Assistant mentor under ProVA Philippines and the mentor behind Data Entry Guru PH.
Through practical and beginner-friendly training, Coach Zyk helps aspiring freelancers understand real client workflows, build valuable remote-work skills, and prepare for Virtual Assistant opportunities.
In this Executive VA Training, Coach Zyk guides trainees through the foundations of executive support—from inbox and calendar management to communication, workflows, systems, portfolio preparation, and client positioning.
Frequently Asked Questions About Executive VA Training
What is an Executive VA?
An Executive VA, or Executive Virtual Assistant, provides remote administrative and operational support to business owners, executives, coaches, agencies, and teams. Their work may include inbox management, calendar management, meeting coordination, file organization, travel planning, communication support, and workflow tracking.
Is this Executive VA course for beginners?
Yes. This Executive VA course is suitable for aspiring Virtual Assistants, beginners with basic computer knowledge, and freelancers with basic administrative experience who want to upskill into Executive Assistant support.
What skills will I learn in this Executive VA training?
You will learn practical Executive VA skills such as email and calendar management, Google Workspace organization, professional client communication, meeting note-taking, task and project management, travel coordination, event planning, expense tracking, SOP creation, and portfolio basics.
Can I apply for Executive VA jobs after the training?
The training helps you understand the role, practice foundational Executive VA skills, and prepare your CV and portfolio for Executive VA opportunities. Continued practice, skill-building, and applying are still important after completing the course.
Is this an online Executive VA training in the Philippines?
Yes. This is a live virtual Executive VA training offered through ProVA Philippines and is accessible to trainees across the Philippines.
Do I need previous VA experience?
No. Previous VA experience is not required. However, basic computer knowledge and willingness to practice are important.
Start Your Executive VA Career Journey
Build the practical skills, confidence, and understanding needed to prepare for Executive Assistant and Executive VA opportunities.
Join
Coach Zyk’s Executive VA Training Philippinesand learn how to support international clients with better organization, communication, and systems.